Bulletin - Vol 8 No. 4 July/August 2005

Notice of Annual General Meeting

Monday 12th September 2005, 7.00pm - 10.00pm EST

Please note that this is an online meeting that will require you to have access to a computer to participate. Please logon to the meeting room by following the AGM link from www.lighthouses.org.au. To login, your Firstname, Surname and Email address must match that in the LoA Inc database.

Logon at 7.00pm to read the various reports and chat to others who have arrived early in readiness for a 7.30pm start to the AGM. You may wish to logon earlier in the previous week to test your logon procedure.

Please note that you must be a current financial member to be able to logon to the meeting site and to subsequently vote. Subscriptions were due as of 1 July 2005 – you will have already received your reminder notice. If you have yet to post your renewal, please do so in time for it to reach PO Box 4734, Knox City VIC 3152 Australia by Friday 2 September 2005 to enable your details to be processed in time for your admission to the AGM Meeting Room.

If you wish to put a motion for discussion at the meeting, it needs to be seconded and received by 15 August 2005. You may do this by sending your motion via one of the following options:- 

1. Email to this notification to secretary@lighthouse.net.au
2. Post by mail to Secretary, Lighthouses of Australia Inc, 38 Oakover St, East Fremantle WA 6158. 

NB: If an email motion, forward the motion to your seconder who can add their name then send the email onto the Secretary. 

Nominations for positions on the LoA Inc. Committee will be accepted until Monday, 5 September 2005, 7.00pm EST. If there is only one nomination for a position that position will be declared full without needing to go to a vote. Should there be a position for which there is no nomination, further nominations may be taken on the night. You may post your nominations via either of the options detailed above. 

Please ensure that you have first checked with an individual to ensure that they are prepared to take on a nominated position.

Existing Positions open for Election of Officers and Committee Members at the AGM:

Please note that Central Archivist and State Reps were positions we created during the year which were taken up by existing Committee Members. This proved to be a very successful strategy. If anyone has specific cataloguing / archiving experience we would love to hear from you.

Please also note that regrettably our current Finance Officer Pam Colenso has resigned from that responsibility in this coming year owing to family commitments. We would especially welcome someone with the enthusiasm and/or experience to take this job on. Pam has done a great job, we wish her all the best for the future and are glad that she will still be an active committee member for 2005/06.

Agenda

1. Open
2. Apologies / Attendance
3. Confirm Previous Minutes: AGM 2004
4. Business Arising From Previous Minutes
5. President’s Report
6. Financial Report
7. Other reports – Membership; Publications; Sponsorship; State Reps
8. Election of Office Bearers and Committee Members for 2005/2006
9. Business: 

Motions duly put forward one month prior to the AGM.

1. That all modifications to the Constitution which have been discussed and duly agreed to by the full LoA inc. Committee at a meeting on 25 July 2005 be accepted by members of LoA Inc. at the AGM to be held on 12 September 2005 
Moved: Pauline O’Brien   Seconded: Denise Schultz Carried unanimously

Below is a summary of discussion and representative comment from the committee in support of this motion.

The Committee has met and extensively discussed our existing Constitution, first drafted in August, 2000. We recommend that the Constitution be altered to better reflect the structure and procedures which are currently followed in reality by the Committee members. LoA Inc. has over time become even more national than it may have originally been conceived it could have been, with very active members in all States except NT and of course the ACT (which actually doesn’t have any lighthouses !) 

Sally Gaunt, a Committee Member from WA has cast her professional lawyer’s eye over the original draft and has also brought it back to layman’s speech so that it can be easily understood by us all, including the members. This has resulted in some clumsy and potentially obscure words such as Council being replaced through out the document with the word Committee. Likewise, the simplifying of titles such as Project Secretary to Secretary and Convenor to President throughout the document.

Attached is a copy of the proposed redraft of the Constitution. If you have received this via email, you may find the previous draft online. This will enable you to compare the two documents and understand better the changes that are being suggested. To help you wade through the documents – the main changes, other than the replacement of words as explained above can be found in the following sections:- 
The addition of AIMS; 3 to better reflect the actual procedure of the management of membership applications; 4 any reference to entrance fees has been removed – as we don’t have any; 13 / 14 renumbering; 15 inclusion of ‘or as an electronic response; 22 substitute of words; 24 deletion of reference to ‘Past President’ re filling of committee vacancies. 

10. Next Annual General Meeting 
11. Close of meeting

The Committee of 2004/2005 look forward to having you join us for this online AGM.

Pauline O’Brien
Secretary
Lighthouses of Australia Inc.
27 July 2005
Email Pauline O'Brien

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